Vendor, total and tax, off the photo
No typing. If something cannot be read confidently it is flagged rather than guessed — a wrong number in the books is worse than a missing one.
Receipts & expenses
Photograph it at the counter. That is the whole job.
It gets read, matched to the bank transaction when it posts, costed to the job and the HST captured — before you are back in the truck.
Photographed 11:02am matched 11:02am
THE HOME DEPOT
#7012 OSHAWA ON
2026-08-20 11:01
CEMENT BOARD 3PK
98.55
THINSET 50LB x2
71.98
SCHLUTER KERDI
186.00
SHIMS / MISC
19.42
2026-08-20 11:01
CEMENT BOARD 3PK
98.55
THINSET 50LB x2
71.98
SCHLUTER KERDI
186.00
SHIMS / MISC
19.42
HST 13%49.93
TOTAL412.88
Read and filed
VendorHome Depot #7012
Job14 Fletcher Ave
CategoryMaterials & supplies
HST recoverable$49.93
Bank linematched
The truck door pocket
Where margin quietly goes
The problem: Receipts live in the door pocket until the weekend, and some of them never make it. A missed $80 receipt costs you the $80 and the $10.40 of HST you could have recovered — and the job it belonged to looks more profitable than it was.
Any system that depends on keeping paper until Sunday will lose some. Not because you are disorganised — because you were on a roof.
- A lost receipt overstates the job’s margin and understates your ITCs
- Sorting a shoebox in March is the most expensive hour of your year
- Cash purchases with no invoice cannot support an HST claim at all
What one missed receipt costs
The purchase$80.00
HST you could have claimed$10.40
Real cost$90.40
Ten a year$904
From counter to books
One photo, four jobs done.
The point is that it happens while you are standing there, because anything left until later competes with your evening.
Paired with the bank line
When the transaction posts a few days later it is matched to this receipt, so the ledger has both the money and the evidence.
Onto the job, straight away
It joins that job’s material cost the same day, which is what keeps the mid-job margin honest.
HST captured with it
The input tax credit is recorded as the receipt arrives, so the return is produced from the ledger rather than reconstructed at filing.
Why it is not a receipt app
The photo lands in five places at once.
PhotoBank matchJob costJob marginBooksHST return
A receipt-scanning app gives you a tidy folder. This puts the cost on the job, the entry in the ledger and the credit on your return — because the books are in the same system, not on the other side of an export.
What it changes on Monday
- The door pocket empties. Photograph it before you leave the counter and it is done.
- Sunday paperwork stops being a thing you postpone.
- The job’s margin is real, because the material cost is on it the same day.
- Your ITCs are complete, which is money you were leaving behind.
14 Fletcher Ave — materials to date
Receipts captured17
Matched to bank17
Material cost$4,180
HST recoverable$540.86
Empty the door pocket once.
Photograph what is in there now and see how much HST you have been leaving behind.
7 days free · no credit card · then $49.99/mo for 3 months